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Conversation Guide

Six stories for your next conversation

Pick the one that fits. Each follows the same shape: the problem they already know, how Resolve addresses it, proof from a real deployment, and the question to ask.

01 Return visits 02 Reactive cost 03 Revenue leakage 04 Knowledge loss 05 Back office 06 Compliance
01
Return visits burn margin and create a backlog you can't clear
First-time fix rate and backlog cost
The problem

On fixed-price contracts, the customer doesn't pay twice. Every return visit costs you travel, labour, van, fuel, and the opportunity cost of the job you didn't get to instead. Most operations create more jobs than they attend. The backlog grows every month.

How Resolve helps

Resolve identifies the asset on camera, diagnoses the fault using AI, guides the repair step by step, and confirms the right part is in stock before the technician leaves. First visit. First time right. Every 30-minute manual report replaced by a 2-minute voice capture gives 28 minutes back.

Proof

A PE-backed FM company with ~500 engineers gave us real operational data. One business unit was creating 6,213 jobs/month but only attending 5,400 — 813 jobs falling into backlog every month. Multi-year contract signed across four portfolio companies.

75%
FTFR before
60K+
Failed visits/yr
£152
Cost per visit
+7pt
FTFR target
Ask the prospect

"What's your first-time fix rate today? How many jobs do you create per month versus how many you attend?"

02
You're paying 5x more to fix things after they break
Reactive vs. planned maintenance
The problem

Reactive work costs 3–5x more than planned. Unplanned downtime averages $260K per hour in industrial operations. 49% of maintenance is still reactive (McKinsey). Most organisations are stuck in firefighting mode.

How Resolve helps

Resolve analyses patterns across work order history, maintenance schedules, sensor data, and historical faults. Work orders are generated automatically when parts, technicians, and downtime windows align. The goal: flip the ratio from mostly reactive to mostly planned.

Proof

William Grant & Sons (global spirits): equipment was failing every 1.4 days against a 10-day benchmark. 1,112 repeat failures in 16 months on a single line. Resolve is live in production at Girvan distillery.

1:4
Prev:reactive before
4:1
Target ratio
1,112
Repeat failures
Ask the prospect

"What percentage of your maintenance is reactive versus planned? Do you know what an unplanned callout actually costs you, fully loaded?"

03
The money you leave at your own table
Unbilled entitlements and contract leakage
The problem

Your engineers go to site, do the reactive callout, and leave. The contract pre-authorises additional work — a safety check, a filter replacement. But nobody reads 200-page contracts on a phone. That revenue goes uncaptured, every visit, across every engineer.

How Resolve helps

Resolve reads contracts, extracts payment terms and pre-authorised entitlements, and surfaces them to the technician at the point of service. Additional work can be quoted, signed, and invoiced before the engineer leaves.

Proof

A PE-backed FM customer's CIO was procuring a separate CLM tool. He cancelled that procurement after seeing what Resolve does. Industry research puts revenue leakage from unbilled entitlements at 1–5% of total revenue (MGI Research).

1–5%
Revenue leakage
Ask the prospect

"Do your engineers know what each contract pre-authorises when they're on site? What would it mean if they did?"

04
Your best engineer retires in 18 months
Knowledge capture and workforce transition
The problem

Half the skilled workforce is over 50. The person who can diagnose a pump fault by sound, or who knows which bearing to check first — they're leaving. Their replacement takes 3–5 years to reach the same level.

How Resolve helps

Every diagnosis, root cause identification, and repair sequence feeds back into the system. The next engineer who encounters that fault gets guided through it with schematics, OEM specs, and the resolution path. Institutional knowledge stays when people leave.

Proof

At WGS Girvan distillery, a maintenance engineer with 25 years on site can tell which still is about to give trouble by sound. He retires in 18 months. Resolve correctly identified water addition settings as root cause. Operators adopted it on weekends without being asked.

50%+
Workforce over 50
3–5 yrs
To independence
25 yrs
Expertise captured
Ask the prospect

"How long does it take a new hire to work independently? And what happens to your senior engineers' productivity while they're training?"

05
The back office doesn't scale
Field-to-office ratio and headcount
The problem

Most FM operations run at 65% field, 35% back office. Scaling from 500 to 3,500 engineers isn't just 3,000 field hires. It's another 1,000+ back-office heads.

How Resolve helps

Resolve auto-structures fault reports from voice and image, replacing manual re-keying. Digital risk assessments replace paper. Service reports are generated automatically. Each eliminates a category of back-office processing.

Proof

A PE-backed customer had a verified 65:35 ratio. Resolve contributes to the shift by eliminating manual re-keying, paper-based compliance, and hand-processed service reports.

65:35
Current ratio
80:20
Target ratio
Ask the prospect

"What's your field-to-back-office ratio? What happens to it as you scale?"

06
Compliance is getting harder. And it's still on paper.
Audit trails and regulatory risk
The problem

Building Safety Act, F-Gas, LOLER, confined spaces, working at height. The burden is increasing. Today it's paper forms. The difference between a fine and a prosecution often comes down to whether a risk assessment was completed, documented, and linked to the job.

How Resolve helps

Resolve makes compliance a byproduct of doing the job. Risk assessment before the technician starts — digitally, linked to the work order, with hazard ID, severity scoring, PPE validation. Audit trail generated automatically.

Proof

William Grant & Sons: LOTO procedures embedded in every work order. Safe execution verified before work begins, documented and auditable.

Ask the prospect

"If an HSE inspector walked in tomorrow, could you show them a completed, documented risk assessment for every job your engineers did last month? How long would it take?"

Prospect interested?

Flag the opportunity and we'll join your next call — prepared with a tailored demo and the technical depth to back it up.

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